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Very replaceableSimple data + formsWorkforce & schedulingNODKUKDE

Replace Planday

www.planday.com

Planday (a Xero company) is a Nordic-born workforce-management platform strong in Norway, Denmark and the UK — AI-assisted rota building, time tracking, absence management, team messaging and payroll-ready reporting. UK list price is £2.99–£4.49/user/month (Starter to Plus; source: planday.com, July 2026). At that seat price a rebuild does not pay back at typical team size — it becomes worthwhile at 150+ seats or for multi-site chains where cumulative cost and contract inflexibility create a genuine business case.

AI-assisted shift scheduling / rota buildingTime tracking & timesheetsAbsence & leave managementManager + staff mobile appsTeam communication hubPayroll-ready reporting & cost forecasting

Only worth replacing at 150+ seats or for multi-site operations.

Cost to develop
Estimated build
€38,000
Per founder (≈5 cohort)
~€7,600
split across the founding cohort
You pay now, per year
€2,700
≈ €4.49/user · ~50 users
5-year ROI
Stay on the SaaS
€16,484
Switch to us
€20,100
€2,700
€10,100
Yr 1
€5,670
€12,600
Yr 2
€8,937
€15,100
Yr 3
€12,531
€17,600
Yr 4
€16,484
€20,100
Yr 5
Ownership model

What is actually yours.

What is yours

  • Your data, fully exportable
    Download everything, anytime. No vendor holds your history hostage.
  • A perpetual, escrow-backed licence
    Your contract includes a source-code escrow clause: the code is deposited with an independent escrow agent before go-live, so your access is contractually protected even if Rollout IT ever stops trading.
  • Your own isolated instance
    Separate servers, separate database, separate backups. Not shared infrastructure.

How the model stays fair

  • Platform IP stays with Rollout IT
    That is what keeps your build cost low and improvements flowing. You are not buying the source code, and you do not need to.
  • No per-seat. Price fixed for 10 years.
    Add your whole team for free. Your fee is locked from day one, no annual hikes.
  • We build it and run it
    Security patches, uptime, scaling: all covered by the flat annual fee. No developer retainer needed on your side.

What you keep from Planday

The features your team actually uses — scoped with you before the build — on infrastructure your team controls.

  • AI-assisted shift scheduling / rota building
  • Time tracking & timesheets
  • Absence & leave management
  • Manager + staff mobile apps
  • Team communication hub
  • Payroll-ready reporting & cost forecasting

What we fix

The pain points that come with renting per-seat SaaS, gone on day one.

  • Per-seat pricing abolished: one flat annual fee, whole team included.
  • Annual price hikes eliminated: your fee is fixed for 10 years from day one.
  • Data no longer locked in, fully exportable anytime, no export fees.
  • Vendor dependency removed: a perpetual, escrow-backed licence protects your access.
  • Roadmap influence added: founding members shape the initial feature set.
Savings calculator

See what you'd actually save over 5 years.

Tool to replace
Planday
€2,694/yr€2,500/yrafter year 1
Year 1 net change: -€7,4065-year saving: ~-€4,000
Stay on SaaS
Your own system
Cumulative cost
€2,694
€10,100
Yr 1
€5,657
€12,600
Yr 2
€8,917
€15,100
Yr 3
€12,503
€17,600
Yr 4
€16,447
€20,100
Yr 5

Assumes ~10%/yr SaaS price increases. Your own system: one-off build split across ~5 founding members (~€7,600 each) + €2,500/yr flat running cost. No per-seat charges, ever.

Co-found a build
How we work together

Three steps, no surprises.

01

We scope what you use

We map the features your team actually relies on, not the whole bloated product.

02

We build & you co-fund

Senior engineers rebuild it AI-fast. Founders share the cost and shape the first release.

03

We launch & run it

We host and run it for you for a low fixed annual fee, with our support behind it.

Get involved

Pick your path.

~€7,600per founder to start (≈5-founder cohort), then ~€2,500/yr
  • A fixed annual fee, with no more growing per-user licensing
  • Influence over the first feature set
  • Revenue share (~5%) from late joiners until you recover ~half your spend
  • Zero-risk to apply, and we follow up within 48 hours